Overview:

We are seeking a proactive and detail-oriented Admin Officer to oversee daily office operations, manage administrative systems, and ensure smooth functioning across departments. The ideal candidate will be responsible for implementing efficient administrative processes, managing facilities and resources, coordinating with vendors, and supporting management in maintaining a productive work environment. This role requires excellent organizational, communication, and leadership skills to ensure all administrative functions run seamlessly and align with company policies and goals.

Job Responsibilities:

• Plan, coordinate, and streamline administrative procedures and systems.
• Manage schedules, deadlines, and administrative records including stationery, office supplies, invoices, courier services, and online purchases.
• Monitor and maintain inventory of office supplies; manage procurement within budgetary limits.
• Track costs and expenses to support budget preparation.
• Oversee facility management, maintenance, housekeeping, and security operations.
• Coordinate and supervise repair, maintenance, and infrastructure-related work at various sites.
• Obtain quotations and manage vendor coordination for admin-related purchases.
• Organize and supervise office activities such as recycling, renovations, and events.
• Ensure adherence to company policies, statutory compliances, and administrative regulations.
• Maintain asset records, manage AMCs, and ensure all office equipment are in working condition.
• Facilitate meetings (online/offline) and follow up on related action items.
• Monitor insurance, licenses, and agreement renewals.
• Maintain office cleanliness and a positive work environment.
• Build and sustain strong relationships with internal teams and external vendors.
• Prepare executive-level presentations and correspondence.
• Develop and implement administrative strategies aligned with organizational goals.
• Recruit, train, and supervise administrative personnel and assess staff performance to ensure efficiency.

Job Requirements:

• Proven experience as an Administration Officer or in a similar role.
• In-depth understanding of office procedures, legal policies, and compliance norms.
• Proficiency in MS Office, Google Docs, and Google Sheets.
• Strong analytical, problem-solving, and multitasking abilities.
• Excellent organizational and leadership skills.
• Ability to work effectively both independently and in a team.
• Bachelor’s degree (BA/BCom) in Business Administration or related field.

Location:  Nariman Point, Mumbai