Job Role : We are looking for a proactive and detail-oriented Purchase Executive to manage the procurement of raw materials, components, and finished goods for our lighting manufacturing operations. The ideal candidate should ensure timely procurement, cost optimization, and quality compliance while maintaining strong vendor relationships.
 

Key Responsibilities

Vendor Management

• Identify, evaluate, and onboard new vendors for lighting components and raw materials.

• Develop and maintain strong relationships with existing suppliers.

• Negotiate pricing, payment terms, and delivery schedules.

Procurement Planning

• Coordinate with Production and Stores teams to understand material requirements.

• Raise Purchase Orders (POs) based on production plans and inventory levels.

• Ensure timely procurement of metal parts, glass items, LED components, electrical fittings, and other raw materials.

Purchase Order Management

• Prepare and issue Purchase Orders using Tally/ERP.

• Track purchase orders and ensure timely deliveries.

• Follow up with vendors for pending orders and amendments.

Cost Control & Negotiation

• Obtain and compare quotations from multiple vendors.

• Monitor market trends and material prices.

• Achieve cost savings without compromising quality or delivery timelines.

Inventory Coordination

• Work closely with the Stores team to maintain optimum inventory levels.

• Prevent stock shortages and overstocking.

• Ensure proper inward documentation and material verification.

Quality & Compliance

• Ensure all purchased materials meet quality standards.

• Coordinate with the QC team for inspections.

• Handle vendor complaints, rejected materials, and returns when required.

Documentation & Reporting

• Maintain purchase records, vendor databases, quotations, and documentation.

• Prepare purchase reports and MIS.

• Support the Accounts team with invoice verification and reconciliation.

Cross-Functional Coordination

• Coordinate with Accounts for vendor payments.

• Work closely with Production to fulfill urgent material requirements.

• Ensure smooth communication between vendors and internal departments.

Required Skills:

• Strong negotiation and vendor management skills
• Knowledge of procurement processes
• Familiarity with Tally/ERP systems
• Basic understanding of lighting/raw materials preferred
• Good communication and coordination skills